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General Terms and Conditions (GTC) for the Short-Term Rental of Accommodations to Companies

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1. Scope of Application

These General Terms and Conditions apply to all contracts for the temporary provision of accommodations("apartment") for the lodging of a company’s employees.

The contracting parties are exclusively:

Landlord:
Fulya Savgu and Önder Savgu
Rosenstr. 4
85757 Karlsfeld

and

Tenant:
Companies within the meaning of § 14 of the German Civil Code (BGB).

The use of the accommodation is solely for the short-term lodging of the tenant’s employees ("installers").
This is explicitly not a residential lease agreement but a lodging agreement.
Consumer contracts are not concluded.
The maximum duration of lodging is 5 months and 14 days.
Any use beyond this period is excluded.
Subletting, re-renting, or any other transfer of the accommodation to third parties is prohibited and requires the landlord’s prior written consent.

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2. Contract Conclusion and Services

The landlord submits an offer to the tenant via email for the temporary provision of the accommodation.

The offer includes, in particular, the following details:

• Number of overnight guests

• Number of overnight stays

• Agreed daily rate per person and night

• Total price

The offer is valid until the date specified in the offer or until the expiry of the acceptance period stated therein.
If the tenant does not accept the offer (e.g., by email) within this period, the offer automatically expires. In this case, the landlord is entitled to allocate the accommodation to another party.

If the tenant accepts the offer within the deadline, the lodging contract is concluded.
The landlord will then issue an invoice confirming the contract details (number of persons, number of overnight stays, daily rate, total price).
The invoice, together with these GTC, forms the basis of the contractual relationship.

The accommodation is provided furnished and equipped according to the inventory list.
An inventory list is displayed in the accommodation and sent to the tenant with the invoice.
The accommodation is considered properly handed over upon move-in unless defects are reported in writing (e.g., by email) within 24 hours of arrival.
The tenant is obliged to treat the inventory with care.
Damaged, destroyed, or missing items will be charged to the tenant at replacement value.

Access to the accommodation is via an electronic access system (smart lock).
The tenant receives access codes or credentials for this purpose.
Sharing access data with unauthorized third parties is prohibited. The tenant is liable for damages resulting from misuse or unauthorized sharing.

The landlord provides Wi-Fi access as a voluntary service.
Continuous availability or a specific transmission speed cannot be guaranteed.
The tenant undertakes to use the internet access exclusively in compliance with the law.

The accommodation may only be used by the agreed number of persons.
Additional persons require the landlord’s prior consent and will be charged separately.

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3. Total Price, Payment, and Deposit

The total price is calculated based on:

• The agreed number of overnight stays

• The number of accommodated persons

• The agreed daily rate (includes one parking space, utility costs, Wi-Fi, and final cleaning)

• Statutory VAT of 7%

The total price is stated in the booking confirmation and invoice.
The total price and deposit must be paid in full before the start of the rental period.
Only after receipt of the total price and deposit on the landlord’s account will the smart lock code be communicated to the tenant.

The deposit amounts to €300.00 per accommodation.
The landlord is entitled to offset outstanding claims or damages to the accommodation or inventory against the deposit.
Any remaining deposit will be refunded within 14 days of departure, provided there are no outstanding claims.

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4. Check-In and Check-Out

Check-in is possible from 3:00 PM.
Check-out must take place by 10:00 AM on the day of departure.

Upon check-out, the accommodation must be:

• Completely vacated of personal and brought-in items

• Clean

• In its original condition

• Free of trash (trash must be disposed of)

• Fridge emptied

In case of late check-out, the daily rate will be charged.
For left-behind items, a storage fee of €10.00 (gross) per day will be charged.
After 14 days, the landlord is entitled to dispose of the items.
The disposal costs plus a flat fee of €100.00 (gross) will be charged for this.

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5. House Rules and Usage Regulations

Smoking Ban

A strict no-smoking policy applies in all indoor areas of the accommodation.
In case of violation, a flat fee of €100.00 (gross) will be charged.
Additionally, the landlord is entitled to terminate the contract without notice.

Pets

Keeping pets in the accommodation is not permitted.

Smoke Detectors

Smoke detectors must not be deactivated, removed, or covered.
In case of violation, a contractual penalty of €100.00 (gross) will be charged.

Electrical Appliances

The use of additional electrical appliances, such as:

• Hot plates

• Fan heaters

• Toasters

• Grills

• Portable air conditioners
  is not permitted.
  In case of violation, the landlord is entitled to terminate the contract without notice.

Safety

The following safety rules apply:

• Emergency exits must always be kept clear

• Charcoal grilling is not permitted

• Flammable materials must not be stored

• Water leaks or damages must be reported immediately

Cleaning

The tenant undertakes to:

• Separate waste properly

• Dispose of waste in the designated bins

• Dispose of special waste independently

• Keep the accommodation clean
  In case of excessive soiling, an additional cleaning fee may be charged.

Ventilation

Regular shock ventilation is required. Windows must not be left tilted open permanently.
Roof windows must be closed when absent.

Overcrowding

The accommodation may only be used by the contractually agreed number of persons.
Accommodating additional persons without the landlord’s prior consent is prohibited.
In case of violation, the landlord is entitled to charge a contractual penalty of €100.00 per additional person per night.
Additionally, the landlord is entitled to terminate the lodging contract without notice.

Parties, Events, and Noise Disturbances

Parties, events, or large gatherings are strictly prohibited in the accommodation.
Legal quiet hours (especially from 10:00 PM to 6:00 AM) must be observed.
Any form of noise disturbance to neighbors or other residents must be avoided.
In case of violation, the landlord is entitled to charge a contractual penalty of €200.00 (gross).
In case of repeated or serious violations, the landlord is entitled to terminate the contract without notice.

Visitor Regulations

Visitors are only allowed to stay in the accommodation for a short period.
Overnight stays by visitors are not permitted.

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6. Wi-Fi Usage

Access to Wi-Fi

The landlord provides the tenant and accommodated employees with Wi-Fi internet access as a voluntary service.
Access is granted by entering login credentials (e.g., username and/or password).
The credentials are intended for personal use by authorized users only and must not be shared with third parties.
The tenant undertakes to keep the credentials confidential and protect them from unauthorized access.
The landlord is entitled to change the credentials or restrict access temporarily or permanently if required for technical, security-related, or operational reasons.

Risks of Wi-Fi Usage and Limitation of Liability

The tenant is informed that the provided Wi-Fi only enables internet access.
The landlord does not provide virus protection or a firewall.
Data traffic via Wi-Fi may be unencrypted, meaning transmitted data could be viewed or intercepted by third parties.
The landlord explicitly points out that using the internet access carries the risk of malware (e.g., viruses, trojans, or worms) infecting end devices.
Therefore, the use of Wi-Fi is at the tenant’s and accommodated persons’ own risk.
The landlord assumes no liability for damages to end devices or data resulting from internet use, to the extent permitted by law.

Responsibility for Internet Usage

The user is solely responsible for:

• All data transmitted via Wi-Fi

• All services used

• All legal transactions concluded

If paid services or content are accessed or other obligations are incurred via the internet access, the user bears all resulting costs.

Compliance with Legal Regulations

The tenant undertakes to comply with applicable legal regulations when using the Wi-Fi.
In particular, the following is prohibited:

• Using Wi-Fi to access or distribute immoral or illegal content

• Illegally reproducing, distributing, or making publicly accessible copyrighted content

• Violating youth protection regulations

• Disseminating offensive, defamatory, threatening, or harassing content

• Using Wi-Fi to send mass messages (spam) or other unauthorized advertising

In case of violation, the landlord is entitled to immediately block internet access and, in case of serious violations, to terminate the lodging contract without notice.

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7. Cancellation Conditions

Cancellation of the contract must be in writing.
The following flat cancellation fees apply:

• Up to 30 days before arrival: Free of charge

• Up to 14 days before arrival: 50% of the rental price

• Up to 6 days before arrival or in case of no-show: 100% of the rental price

The tenant reserves the right to prove that the landlord has incurred lower damages.
No refunds will be granted for early departure or reduction in the number of persons.

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8. Extension of Stay

An extension of the stay is only possible with the landlord’s prior written consent.
There is no entitlement to an extension.

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9. Liability

The landlord is liable for damages only in cases of intent or gross negligence.
In the event of a breach of essential contractual obligations, the landlord is also liable for ordinary negligence, but limited to foreseeable, typical contractual damages.
The tenant is liable for all damages caused by themselves or the accommodated employees.
The tenant is liable for the accommodation and inventory as if they were the owner.
Damaged or missing items will be charged at replacement value.

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10. Landlord’s Right of Access

The landlord is entitled to enter the accommodation after prior notice, in particular for:

• Damage inspection

• Necessary maintenance work

• Inspection in case of justified suspicion of a contract violation
  In case of imminent danger, access is permitted at any time without prior notice.

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11. Severability Clause

If any individual provisions of this contract are or become wholly or partially invalid, the validity of the remaining provisions remains unaffected.
In place of the invalid provision, a regulation that comes as close as possible to the economic purpose of the invalid provision shall apply.

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12. Written Form

No verbal side agreements have been made.
Amendments or supplements to the contract require written form to be effective.
This also applies to the waiver of the written form requirement.

 

13. Jurisdiction and Applicable Law

German law applies.
The place of jurisdiction for all disputes arising from this contractual relationship is, as far as legally permissible, Karlsfeld.